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Changes to your course include, changing your course of study, changing the location at which you study or changing your attendance on course.

  • Withdrawal

    If you wish to withdraw from your course you need to discuss this with your Personal Tutor and Course and / or Programme Leader to make sure that this is the right decision for you. It may be that you are experiencing difficulties with one particular area of your course and that you can obtain extra help and support for this from your course team. If you are experiencing financial difficulties or finding it difficult to adjust to living away from home, staff are be able to provide advice and support for financial, health and wellbeing issues.

    If you do decide that you wish to withdraw from your course, you need to request the link to the online Withdrawal Form from your local Programme Administration office. This form will contain information on the withdrawal procedure which you need to follow to formally leave the University.

    You will also need to speak to a Money Adviser  to find out how withdrawing from your course will affect the amount you have to pay in fees. Further information on the funding and fee implications of withdrawing from your course can be found in the Tuition Fee, Finance and Payments Policy. Please take the time to read through it carefully.

    If you are in University accommodation you will also need to contact the Accommodation Officer at your campus.

  • Intercalation (suspension of studies)

    Intercalation is a formal way of taking time out from your course, or ‘suspending your studies’. Intercalation will be considered for medical reasons or for other extenuating circumstances which prevent you from engaging with your course or programme for an extended period of time. Intercalation may also be approved to enable students to take advantage of related opportunities appropriate to the programme.

    Intercalation is normally for a period of up to one academic year and enables you to return to your course at suitable point in time to continue your studies. 

    If you have discussed intercalation with your Personal Tutor or Course/ Programme Leader and this is the best option for you given your circumstances, you need to request an intercalation form from your Programme Administration office.


    Intercalation is usually granted to students with unusual and exceptional circumstances. The University understands that such circumstances can prove stressful for students and seeks to support students by dealing with requests to intercalate as quickly as possible. Please help us to help you by completing the intercalation form in full before returning it to your campus Programme Administration office. You will then be contacted, usually by email, to confirm the outcome of this request.

    Money and finance

    You should also speak to a Money Adviser prior to any request to intercalate so that you are aware of how this will affect your funding and they will advise you of any potential fee implications of intercalating.

    Further information on the fee and funding implications if you intercalate from your course are available in the Tuition Fee, Finance and Payments Policy. Please take time to read it carefully.


    If you are in University accommodation you will also need to contact the Accommodation Officer at your campus.

    Returning to study

    Please be aware that should you intercalate, you may return to a slightly different version of the course to the one from which you intercalated, as there may be a new version of the course running due to revalidation. If this is the case, you will receive guidance from your course team to enable you to re-join the newly validated version of the course at an equivalent point to when you suspended your study.

    If you intercalate and return, you will then be governed by the set of University regulations which are in force at the time of your return to course.

    You will be contacted by your local Programme Administration Office approximately 8 weeks before you are due to return and asked to confirm your intention to return to your course. If you are on a professional course, prior to your return you may also be required to complete a medical, Disclosure and Barring Service clearance (formerly CRB) and any other clearances which are required at the point of your return. Please be aware that you may be required to pay for such clearances.

    Student support

    Student Services are here to support you when you are going onto, or returning from, intercalation. See the Intercalation: Student Support page for more information, FAQs and additional contacts. 

  • Transferring Course

    Sometimes students who have registered on a particular course then decide that they wish to change course as their original course does not suit their requirements. There are a number of factors which affect whether or not you can transfer course, these are:

    • If there are any shared modules or areas of study between the courses;
    • If you are able to claim APL for any modules previously completed;
      The period of the Academic Year when you request a transfer;
    • Whether there is the agreement of the Course or Programme Leader and/or funding body for the course to which you want to transfer;
    • Whether there are places available on the course you wish to transfer into;
    • Whether you meet the admissions criteria for the course you wish to transfer to;
    • If you are able to obtain satisfactory clearances (these may be medical or DBS) for the course you wish to transfer to.

    If you do not meet the required admissions criteria for the course to which you wish to transfer or are unable to transfer any credit through APL, you may be required to withdraw from your current course and apply via Admissions as a direct entry application for your new course. Staff within the Programme Administration office will be able to advise you how to contact Admissions if this is necessary.

    You would firstly need to request a Transfer Form from your Programme Administration office.

    We would also recommend that you contact  a Money Adviser  to find out how any potential transfer would affect your funding and fee liability.

    Further information on how your fees and funding would be affected by transferring course is available in the Tuition Fee, Finance and Payments Policy.

  • Changing Mode of Attendance

    Normally you would attend a course as either a part time or full time student. Most courses are validated for a specific mode of attendance only and it is not always possible to attend a full time course on a part time basis, or vice versa. 

    If you are registered on a course which supports both modes of attendance, you may be able to change your mode of attendance if your circumstances change and require you to study less or enable you to study more.

    You would then need to complete a Transfer Form which is available from your local Programme Administration office. We would also recommend that you contact a Money Adviser and Finance to discuss the potential financial implications which might arise as a result of changing your mode of attendance.

  • Extension to Registration

    Every course has a standard and maximum registration period. You can see the registration period for your course in section D3 of the Academic Regulations. If you have had any delays or interruptions to study during your course and you are going to exceed the maximum registration period for your course as specified in the Academic Regulations you can request an extension to registration. 

    You would firstly need to complete the Request for Extension to Registration Period form (which you can also request from the Programme Administration office). This should then be sent to your Programme Leader via your student email address to be authorised.