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CE - Prior Communication

Changes to the restrictions on staff use of personal devices to access university systems

You will be aware of the ever-increasing risk to our university cyber security and as part of our ongoing Cyber Essentials programme it is vital to tighten controls around the use of personal staff devices (excluding mobiles and tablets) to access digital systems and services, including university remote desktop services. This approach will allow the university to manage and administrate all staff devices that are used to access systems and data. 

From 19 February 2025, personally owned laptops and desk top computers will no longer be able to connect to university systems. All staff whose role is hybrid or staff members who are able to work off-campus will already have access to a university-provided (corporate) laptop for their role, as per Guidance for the Allocation of IT Equipment for Staff. All corporate UoC laptops will continue to work whilst both on and off campus and be unaffected by the changes. Students’ personal devices are ‘out of scope’ and not affected by the proposed changes. 

Access to university services by a personal smart phone or tablet (Android and IOS) will continue to be available providing the following conditions are met: 

 

  • Use of any other personal internet browser to access university services will be redirected to the secure and managed internet browser, Microsoft Edge.
  • The device OS version and type is actively supported by the manufacturer
  • The device web browser used to access university resources will be Microsoft Edge (managed within the Company Portal App). Use of any other personal internet browser to access university services will be redirected to the secure and managed internet browser, Microsoft Edge.
  • A minimum PIN of at least 6 Characters has been set.
  • The device has not been tampered with outside of manufacture warranty guidance i.e. Rooted (Android) or Jailbroken (iOS).  

Further information will be issued via the Global and StaffHub in the coming weeks to support the changes. 

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