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Open access (OA) refers to the free, immediate, online availability of research outputs such as journal articles, conference proceedings or books, combined with the rights to use these outputs fully in the digital environment. Open Access,

Open Access aims to maximise the potential impact of research by:

  • Increasing the visibility of research outputs
  • Expanding the access to peer-reviewed research findings to all researchers worldwide.
  • Providing access to a broader audience including commercial, public sector, third sector and international readers who may not otherwise have had access.
  • Maximising the potential for collaboration and impact generating activities resulting from a larger and wider readership.
  • Boosting citation potential where accessible research is more widely read and the rights of authors are properly acknowledged and cited.

The ​​​​​​​Library fully supports the University's commitment to Open Access, and manages the institutional research output repository called Insight

The Glossary contatined in the first expandable section of this page will help you understand the Open Access terminology that you will encounter.

  • Glossary of Open Access Terms

    • Acceptance date: The date you received the email from the journal or publisher confirming acceptance, please save this email (as a PDF preferably) to the record you create in Insight. This date is essential for calculating OA compliance.
    • Article Processing Charges (APCs): This is a fee paid to the publisher to make an article immediately OA at the point of publication with the publisher's in-house formatting applied. Most often associated with the Gold Open Access route.
    • Author Accepted Manuscripts (AAMs): The AAM is the final version of an academic article or other publication - after it has been peer-reviewed and revised into its final form by the author, but before the publisher has applied in-house formatting. 
    • Creative Commons: Creative Commons licences (e.g. CC-BY) are one of the primary types of public copyright licences used when publishing Open Access. 
    • Diamond Open Access: This involves you publishing in an open access journal without a fee being paid to a publisher. In OA terminology this fee is known as an Article Processing Charge or APC. A good example of the diamond route are the journals included in the Directory of Open Access Journals. Diamond equals no cost to the you or the University.
    • Embargo: An embargo in academic publishing is a period during which access to a research publication self-archived in an open access repository (Green open access) is restricted. The length of an embargo is decided by the publisher of the work and tends to commence at the point of publication. Please note that some funders, including UKRI (from 01/04/2022), are requiring immediate open access i.e. no embargo.
    • Gold Open Access: This involves you, or the University, paying an APC to a publisher to make a research output immediately open access at the point of publication. APCs can range from hundreds to thousands of pounds per output.
    • Green Open Access: This is currently the University's preferred route and it involves you self-archiving the Author Accepted Manuscript (AAM) version of your academic article or other publication into a repository such as the University's research outputs repository (called Insight). Green equals no cost to the you or the University. 
    • Insight: The University of Cumbria's Institutional Research Outputs Repository. https://insight.cumbria.ac.uk/
    • JISC: Joint Information Systems Committee - A not-for-profit company  whose role is to support UK institutions of higher education and research. https://www.jisc.ac.uk/open-access
    • Open Access: Publishing open access (OA) means that research outputs are freely available online for people to read and potentially re-use. OA makes research available to many more people than a journal article sitting behind a paywall does. It benefits society and will also help your research be noticed and read widely.
    • Read and Publish Deals (sometimes also known as Transformative Deals): UoC Library Services have signed a range of publisher deals available for UoC authors wishing to publish ‘Gold’ open access. Under these new agreements, the fees paid to publishers by the library cover not only access to published content (the 'Read' element), but APC costs as well (the 'Publish' element), thus providing new opportunities for researchers to publish open access
    • RKE: Research and Knowledge Exchange, professional service supporting you at the University of Cumbria. Email: research.office@cumbria.ac.uk 
    • Sherpa: Three services provided by JISC helping authors and institutions make informed and confident decisions in open access publication and compliance.
    • UKRI: UK Research and Innovation - includes constituent councils (AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, MRC or STFC). https://www.ukri.org/publications/ukri-open-access-policy/ 
    • University of Cumbria Open Access Policy: University of Cumbria recognizes the value of its research and is committed to sharing its knowledge and expertise as widely as possible in order to enhance its use and impact. Full policy available here.

     

  • Open Access Policies

    Research Excellence Framework (REF) Open Access Policy

    Open access is a requirement for REF eligibility, so if you have a journal article or conference paper accepted for publication you must deposit the accepted manuscript in Insight within three months of the date of acceptance.

    A deposit guide is available here.

    The Authors Accepted Manuscript (AAM) is the peer-reviewed version of an article/conference proceeding that has been accepted for publication. The content of the article is the same as the published version, but it is not the final published article with the publisher's typesetting and layout (e.g. page numbers).

    It is the author’s responsibility to make sure a record is created in Insight as follows:

    • Add record to Insight immediately upon acceptance
    • Include the full acceptance date
    • Include Author names (at least one from Cumbria)
    • Include Article title
    • Include DOI (if known)
    • Include Journal title
    • Include your ORCID id (if known)
    • Upload AAM within 3 months of acceptance

    University of Cumbria Open Access Policy

    The University of Cumbria's Open Access Policy is a committment to sharing research outputs as widely as possible in order to enhance use, impact and reputation.

    UK Research and Innovation (UKRI) Policy

    The new UKRI OA Policy launched in 2021 by UK Research and Innovation (UKRI) applies to publications that acknowledge funding from UKRI and any of its constituent councils (AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, MRC or STFC). May influence the OA requirements of the next REF.

    The new UKRI Open Access Policy applies to:

    • Peer-reviewed research articles submitted for publication on or after 1 April 2022. For articles submitted prior to 1 April 2022, the old RCUK Open Access Policy still applies. The main changes for peer-reviewed journal articles:
      • Immediate open access is required i.e. no embargoes. This may be achieved via the green, diamond, or gold routes.
      • A Creative Commons CC-BY licence is required. A CC BY-ND may be permitted by the funder, on a case-by-case basis - find further details here
    • Monographs, book chapters and edited collections published on or after 1 January 2024. ​​​​​​​Monographs are defined in the new UKRI policy as ‘a long-form publication which communicates an original contribution to academic scholarship on one topic or theme and is designed for a primarily academic audience… it may be written by one or more authors’. Page 4 of the Policy provides details of some of the possible exemptions, and page 5 of the Policy provides additional details about long-form publications which may contain third-party copyright content. Definitions of the long-form output types that are in-scope can be found on page 7 of the Policy.

    Other Funder Policies

    Follow the links below for details of key funders' open access requirements:

     

    Further Support

    Contact the library via insight@cumbria.ac.uk with any queries that you have. Contacting us at the point of submission will help to ensure that we can provide the most useful and timely advice but do get in touch at any point.

  • Publishing Research Outputs as Open Access

    Steps before publishing

    • Ensure you read and understand the University of Cumbria’s Open Access Policy.
    • Choose an Open Access journal which suits your research output best. "Think-Check-Submit" is a very useful tool for initial guidance on fundamental issues to consider when publishing.
    • If you are being funded by a research funder or council, check your funder OA policy as it might differ from the University Policy.
    • Choose the required Creative Commons (CC) license for your output to comply with the university or funder's policy.
    • If publishing via the 'Green' or 'Diamond' OA route (university’s preferred option), check the length of embargo periods offered by your journal to ensure they are compliant with funder policies. Jisc provide a service called Sherpa Romeo that can help you identify publisher and journal OA policies.
    • If publishing Gold OA, contact RKE to ensure you have secured funding for the APC payment BEFORE agreeing with a publisher.
    • Check to see if the APC costs are covered by a deal that the library might have signed with your journal publisher.​​​​​​​
    • If you have not done so already, ensure that a record of your article exists in Insight as soon as your article is accepted for publication.
    • Take note of your acceptance date so the Insight Team can add this to the Insight record.
    • Author Accepted Manuscripts (AAMs) must be added to Insight within three months of acceptance to be OA compliant.

     Open Access REF Output Eligibility Flowchart

  • Open Access Publisher Deals

    We have a range of publisher deals available for UoC authors wishing to publish open access. These deals are usually called Transformative Agreements or Read and Publish Agreements. Under these new agreements, the fees paid to publishers by the library cover not only access to published content (the 'Read' element), but APC costs as well (the 'Publish' element), thus providing new opportunities for researchers to publish open access. 

    The following deals are available to all UoC corresponding authors to help reduce the costs of Gold open access. If you have any questions about any of the following deals, please contact insight@cumbria.ac.uk.

    ELSEVIER DealElsevier logo,

    • The University Library is signed up to a transformative journals agreement with Elsevier until 31 December 2023. 
    • The University has access to the entire Elsevier ScienceDirect journals package as part of this agreement.
    • The deal provides unlimited open access publishing to UK authors in Elsevier's hybrid journals including the Cell Press and Lancet titles. Search for hybrid Elsever journals here (if the search yields a result, the journal in question is eligible for the deal).

     Submitting your article

    1. Articles must have an acceptance date between 1st January 2022 and 31st December 2024.
    2. Once your article has been accepted for publication, you will receive an email containing a link to the “post-acceptance author journey”.
    3. Upon selecting your publishing options, your affiliation will be validated by the University, and you will be informed if the APC will be covered by the agreement.

    ​​​​​​​Please see Elsevier's open access author pages for full information.

    SAGE Deal

    Sage Publisher,

     Submitting your article

    1. Submit your article in the normal way - make sure it is in an eligible journal (see above). The submission will normally be via the SAGE submission site
    2. Make sure you record University of Cumbria as your affiliated institution (a really important step). 
    3. When your article has been accepted, you will receive an email from SAGE telling you your institution is part of an agreement where you may publish open access. 
    4. You will then asked to login to the SAGE open access portal where you can, first, decide whether to publish open access, and, second, decide which type of license you want.
    5. Your request will come through to the Library and the Research Office where it has to be approved. 

    ​​​​​​​Please see Sage's open access author pages for full information.

    WILEY DealWiley Publisher,

    • The University Library is signed up to a transformative journals agreement with Wiley until 31 December 2023.
    • The University provides access to the entire Wiley journals collection as part of this agreement.
    • All research and review articles qualify for open access publication. Authors may publish open access in any gold open access journal or hybrid journal that offers 'Online Open': List of gold journalslist of hybrid journals.
    • You can check a journal's eligibility using Wiley's Author Compliance Tool.

    Submitting your article

    1. Visit www.wileyopenresearch.com/browsejournals and choose from one of Wiley’s fully open access journals.
    2. During submission, select the payment option that says "The Corresponding Author's institution/funder has an agreement with Wiley" and follow the instructions to find and enter the University of Cumbria's account code.
    3. Your request will come through to the Library and the Research Office where it has to be approved.
    4. You will receive a confirmation email. Your accepted article is then published open access under a Creative Commons license on Wiley Online Library.

    Please see Wiley's open access author pages for full information.

    Cambridge University Press DealCambridge Publisher,

    • The University Library is signed up to a transformative journals agreement with Cambridge University Press until 31 Dec 2024. 
    • The University provides access to the entire CUP journals collection as part of this agreement.
    • UoC authors are able to publish open access in any hybrid or gold open access title from CUP.  44 fully GOLD OA journals and more than 330 HYBRID JOURNALS (subscription journals that offer an OA option).
    • ​​​​​​​​​CUP have the right to impose restrictions, based on how the agreement has been used and if anticipated thresholds have been exceeded. 

    ​​​​Submitting your article

    1. Choose a Gold or Hybrid CUP journal
    2. Review the instructions for contributors under the ‘Information’ section
    3. Click ‘Submit your article’ on your chosen journal’s homepage
    4. On acceptance complete your author publishing agreement. If publishing in a hybrid
      journal, ensure you select 'Gold Open Access'
    5. Your request will come through to the Library and the Research Office where it has to be approved.
    6. Confirm the Creative Commons license under which the article should
      be published.

    Please see CUP's open access author pages for full information.

    Taylor and Francis DealTaylor and Francis Publisher,

    • The University Library is signed up to a transformative journals agreement with Taylor and Francis until 31 Dec 2023.
    • The University provides access to our existing Taylor and Francis collection as part of this agreement.
    • UoC authors are permitted to published open access in Taylor and Francis Open Select (hybrid) journals only. There are also a small number of "premium" journals that are excluded from the deal.
    • Please note that Taylor and Francis have set a maximum number of open access articles to be published for each year across all participating institutions. Please be aware that this limit might therefore be reached before the end of a year, at which point the open access publishing element of the agreement will be paused until the beginning of the following year. 

    Submitting your article

    1. ​​​​​​​Choose which specific journal you’d like to submit your manuscript to. Follow our guide to find the most suitable publication for your research. You must select an  Open Select (hybrid) journal, which publishes both OA and subscription articles. See the full range of open access publishing options below. 
    2. Read your chosen journal’s Instructions for Authors in full. This will outline everything you need to do to submit your article, including any particular formatting requirements. 
    3. On Taylor & Francis Online look out for the green ‘Submit an article’ button to start the submission process. ​​​​​​​
    4. On acceptance choose open access. 
    5. Your request will come through to the Library and the Research Office where it has to be approved.
    6. Select the Creative Commons license that’s right for you

    Please see Taylor and Francis' open access author pages for full information.

  • Insight Research Repository

    Insight holds the research output of members of the University of Cumbria. It is delivered and managed on behalf of the University by Library Services.

    Depositing research outputs in Insight makes your research globally discoverable and ensures compliance with internal and external Open Access policies.

    Insight,

    Please see the following guide: Getting Started: how to deposit an item in Insight

    For further help and advice please email: insight@cumbria.ac.uk

  • Finding Open Access scholarly material

    Please explore the Open Access Resources Page curated by the University of Cumbria Library to guide learners and researchers toward trusted, high quality, peer-reviewed scholarly content.

    Creative Commons

    ​​​​​​​Creative Commons provides an alternative to conventional copyright protection. It allows people who create content to attach licences to their work, making it explicit that it can be re-used.

    Creative Commons helps you publish your work online whilst letting others know exactly what they can and can't do with your work. With a Creative Commons licence, you keep the copyright but allow people to copy and distribute your work provided they give you credit, and only on the conditions you specify.

    From the Creative Commons website you can search for materials that can be re-used without needing to request permission.

     
  • Useful links and support

    Please email insight@cumbria.ac.uk for any questions about Open Access.

    Research and Knowledge Exchange can provide information and support about internal research fundingresearch.office@cumbria.ac.uk

    Also see our Open Access Resources page for direct access to open journals and other resources.

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