Programme Administration

Intercalations, Course Transfers or Withdrawals:

If you are considering taking a break from your studies, transferring to a different course, or withdrawing from the university, we can assist you by providing the necessary forms and managing the process from start to finish. Please visit this page for more information. 

Registers and Attendance Monitoring:

The team is responsible for preparing attendance registers for academic staff on your programme, enabling them to monitor student attendance effectively. This is especially important for students studying under a visa, as attendance tracking is a key requirement.

Deregistration and 4-week Rule:

We are responsible for implementing this specific procedure and, in coordination with academic staff, will deregister students who meet the relevant criteria. For more detailed information, please refer to the page linked here.

Staff & Student Forums (SSFs):

Programme Administration manages the administrative aspects of the forums, including sending invitations, recording meeting minutes, and ensuring these are made available to you via your programme site on Blackboard. For more information on SSFs please visit the Student Voice page. 

Disciplinary, Fitness to Practice and Fitness to Study Procedures:

The team manages the administrative aspects of these procedures, including sending invitations, recording meeting minutes and liaising with the relevant staff and students involved. For more information on these procedures please visit the following page. 

Updating your Student Record:

We are responsible for maintaining the accuracy of your student record by updating key details such as submission dates, programme leader information, and your expected programme end date in the university database.

Onsite Exam Support:

The team collaborates closely with the Assessments Team to provide on-site support during examination periods.

Programme Administration can support you with the following forms:

Assignment Cover Sheet
Download form

Part-time Module Registration and Withdrawal
More information

Extension Form

Extensions to Submission Deadline

Intercalation, Course Transfers and Withdrawals 
More information

Personal Details Amendment
If you wish to make changes to your name or title these changes need to be verified by original legally valid documentation.  The following forms of identification are acceptable:

Your passport
Photographic driving licence
Marriage Certificate
Birth Certificate
National identity card (for non UK students)
Decree nisi
Deed poll document
Notarised verification of change of name

Programme Administration can also support with a variety of letters and documentation:

Confirmation of Student Status:

We can provide official letters to confirm your student status for purposes such as memberships or travel card applications. Once you are fully registered in your first year, a Confirmation of Registration letter will be issued to you. This letter will be reissued in subsequent years of your course, provided there are no outstanding issues with your registration.

Bank Letters:

If you need a letter to open a student bank account, particularly as an international student without a UK passport, the team can issue the appropriate letter to support your application.

Council Tax Exemption:

If you're a full-time, fully registered student and meet the eligibility criteria, a Council Tax Exemption letter will be emailed to you once your registration is complete. This letter should be submitted to your local Council Tax Office along with your bill.

If you move house, you'll need to request a new exemption letter. Please make sure your address details are up to date. Students living in University accommodation do not require this letter, but those in private halls do.

If you ever need the letter resent, we're happy to provide a new copy upon request.

Travel Cards:

The team can validate your railcard or travelcard application by stamping it to confirm your enrolment as a registered student at the university.

Visa Students may request the below letters by completing this Letter Request Form. 

Non-visa students may request these letters by emailing Programme Administration. 

Important: please allow at least 2 working days for the preparation of letters or documents. Letters will be emailed to your student email address. 

Advice on how to report an absence and who you need to contact to do this.  If you are on a course with a professional placement you will have to follow additional procedures for reporting your absence.

Please follow this link for full email, telephone and contact details, plus opening hours for Programme Administration. 

If you require face-to-face support from Student Services or assistance with documentation please visit the Student Enquiry Point on campus or you can submit an enquiry virtually via the Student Enquiry Point tile on the Student Hub.