Data Protection for Graduating Students
Graduation as a public event
The University of Cumbria graduation ceremonies are considered to be public events. This means that the names and award titles, but not classifications, of all graduands (including those graduating in absentia) are published in the online graduation programme, which is available on the university website.
Gown hire
The University will disclose the information to the official supplier of University of Cumbria's academic dress, Ede and Ravenscroft, to enable you to hire/purchase academic dress for your graduation ceremony.
Filming
Footage of the ceremony, including crowd and individual shots, will be taken at the ceremony. The ceremony will be broadcast to a live video link room where guests of graduands can watch the ceremony. The ceremonies will also be live streamed via the university website and will be available on the university's YouTube channel after the event. In addition, this footage may be used on the university’s website and other promotional materials including social media platforms.
Photography
There may also be a university photographer present at the event and shots taken may appear in for university-printed publications and our website.
The Press
Local press may be in attendance at the ceremonies and may take photographs and video footage.
If you would not like your image being used in individual or small group shots by the press or the university, please inform the Ceremonies Office via email before:
20th June for July 2025 ceremonies
Communication
We are usually only able to discuss student-related matters directly with the student and are not at liberty to divulge information or take instruction from a third party, even if that person is a family member.
Additional requirements (eg health, mobility)
In order to make appropriate arrangements, we need to know if you or your guests have any Additional requirements (eg health, mobility or dietary). This information will be held securely and only shared with those staff and external service providers involved in the running of the ceremony.
For more information about how your personal data is used, please see the university’s Graduation Privacy Notice.