Departing University Accommodation

When you depart from halls of residence you will find the compulsory departure agreement on your envelope and/or via email. The QR code is also availed at all the receptions so you can scan and fill in the form when handing in your keys. 

The agreement is your way of showing the accommodation team you have vacated your room and have returned it to its original state as per the arrival inventory. 

The Compulsory departure agreement can be found here.  

Please be aware when you hand in your keys/swipe card you will also need to physical sign to finalise the departure. 

All rooms should be returned to their original state as per the arrival inventory. If there are damages found during the accommodation teams end of departure checks, a damage charge will be applied to your account which you will need to pay. 

The chargers also apply for any rubbish found in your room during the checks. 

The Damage chargers can be found in the hall's handbook. 

These initiative's not only helps reduce our environmental impacts, but it also benefits the community by providing support to those in need. Your donation can make a meaningful difference, so please consider contributing. 

Thank you for helping us be more sustainable and giving back to those around us! 

Clothes Donation:

If you have clothes, you no longer wear, please consider donating them to the British Heart Foundation. Donation boxes are located: 

• Ambleside: Helvellyn Cellar.
• Lancaster: Metal bin next to the Bike Shed.
• Fusehill Street: Metal bin towards the sports centre. 
• Brampton Road: Within the sign centre. 

Food Bank:

We strongly encourage all students who have non-perishable food left over to donate it to local food banks. To make this easier, donation boxes will be available inside your halls. 

• Where do I hand in my key/swipe card? 

All keys and swipe cards should be handed into reception or the accommodation office. Please do not leave your keys/swipe card in your room as this is not proof of your departure. 

• What day do I need to depart from my room? 

Your final departure date will be on your booking agreement/terms and conditions which you signed before your arrival into halls. 

• What time do I need to depart from my room? 

All rooms must be vacated by 10am on the final departure date. 

• What happens if I accidently leave something in the room? 

During the end of departure checks, the accommodation team will check for any items left behind. You will be emailed and then have 3 months to collect the item before it is donated to a local charity. 

• Can I hand my keys/swipe card in before the checkout date? 

Yes. You can hand your keys/swipe card earlier then your final departure date, but please be aware you will still be charged up until the date stated on your booking agreement /terms and conditions.